This article
lists and discusses tips for 1099 paper filing. If you have any tip that
is not listed here, please add your comments below to this article. We
are always eager to hear about any new 1099 paper filing tips.
DON'T
1. Do not buy the forms (unless your really pushed for time). The red-ink forms are free. You can order by phone by calling 800-TAX-FORM. There is no charge for calling, shipping or handling and the IRS will ship up too 100 forms per call.
2. Do not photocopy Copy A or download the forms from the internet and try to print Copy A and mail them in. The red-ink Copy A forms have a special red-ink. Even if you have a color printer and print Copy A in red colored ink, its not the same kind of red-ink that the IRS uses to create the form. Consequently, the forms will not scan and will be rejected. You have to get the official red-ink forms from the IRS.
3. Do not cut or separate Copy A of the forms. Form 1098, for example, has 3 Form 1098 records for one sheet of paper. For Copy B, you can cut these individual records and distribute to the payee's. But for Copy A, don't cut the form at all. Leave it whole.
4. Do not staple, tear, tape or fold any forms. Prepare Copy A for each 1099 and their corresponding 1096. Send the Copy A forms along with the 1096 to the IRS in a flat mailing. Staples, tape or anything else will interfere with the IRS scanners.
5. Do not submit any copy to the IRS except Copy A. Do not submit Copy B or C to the IRS.
6. Do not use prior year forms unless you are reporting prior year data. If you are filing for tax year 2011, don't find a 2010 tax year form and scratch out "2010" and write 2011 at the top and mail even if there were no changes in the forms from one year to another.
7. Do not use dollar signs ($), ampersands (&), asterisks (*), commas, or other special characters in the money amount boxes. Don't write 0 or "zero" or "none" in a money amount box when no entry is required.
DON'T
1. Do not buy the forms (unless your really pushed for time). The red-ink forms are free. You can order by phone by calling 800-TAX-FORM. There is no charge for calling, shipping or handling and the IRS will ship up too 100 forms per call.
2. Do not photocopy Copy A or download the forms from the internet and try to print Copy A and mail them in. The red-ink Copy A forms have a special red-ink. Even if you have a color printer and print Copy A in red colored ink, its not the same kind of red-ink that the IRS uses to create the form. Consequently, the forms will not scan and will be rejected. You have to get the official red-ink forms from the IRS.
3. Do not cut or separate Copy A of the forms. Form 1098, for example, has 3 Form 1098 records for one sheet of paper. For Copy B, you can cut these individual records and distribute to the payee's. But for Copy A, don't cut the form at all. Leave it whole.
4. Do not staple, tear, tape or fold any forms. Prepare Copy A for each 1099 software and their corresponding 1096. Send the Copy A forms along with the 1096 to the IRS in a flat mailing. Staples, tape or anything else will interfere with the IRS scanners.
5. Do not submit any copy to the IRS except Copy A. Do not submit Copy B or C to the IRS.
6. Do not use prior year forms unless you are reporting prior year data. If you are filing for tax year 2011, don't find a 2010 tax year form and scratch out "2010" and write 2011 at the top and mail even if there were no changes in the forms from one year to another.
7. Do not use dollar signs ($), ampersands (&), asterisks (*), commas, or other special characters in the money amount boxes. Don't write 0 or "zero" or "none" in a money amount box when no entry is required.
DON'T
1. Do not buy the forms (unless your really pushed for time). The red-ink forms are free. You can order by phone by calling 800-TAX-FORM. There is no charge for calling, shipping or handling and the IRS will ship up too 100 forms per call.
2. Do not photocopy Copy A or download the forms from the internet and try to print Copy A and mail them in. The red-ink Copy A forms have a special red-ink. Even if you have a color printer and print Copy A in red colored ink, its not the same kind of red-ink that the IRS uses to create the form. Consequently, the forms will not scan and will be rejected. You have to get the official red-ink forms from the IRS.
3. Do not cut or separate Copy A of the forms. Form 1098, for example, has 3 Form 1098 records for one sheet of paper. For Copy B, you can cut these individual records and distribute to the payee's. But for Copy A, don't cut the form at all. Leave it whole.
4. Do not staple, tear, tape or fold any forms. Prepare Copy A for each 1099 and their corresponding 1096. Send the Copy A forms along with the 1096 to the IRS in a flat mailing. Staples, tape or anything else will interfere with the IRS scanners.
5. Do not submit any copy to the IRS except Copy A. Do not submit Copy B or C to the IRS.
6. Do not use prior year forms unless you are reporting prior year data. If you are filing for tax year 2011, don't find a 2010 tax year form and scratch out "2010" and write 2011 at the top and mail even if there were no changes in the forms from one year to another.
7. Do not use dollar signs ($), ampersands (&), asterisks (*), commas, or other special characters in the money amount boxes. Don't write 0 or "zero" or "none" in a money amount box when no entry is required.
DON'T
1. Do not buy the forms (unless your really pushed for time). The red-ink forms are free. You can order by phone by calling 800-TAX-FORM. There is no charge for calling, shipping or handling and the IRS will ship up too 100 forms per call.
2. Do not photocopy Copy A or download the forms from the internet and try to print Copy A and mail them in. The red-ink Copy A forms have a special red-ink. Even if you have a color printer and print Copy A in red colored ink, its not the same kind of red-ink that the IRS uses to create the form. Consequently, the forms will not scan and will be rejected. You have to get the official red-ink forms from the IRS.
3. Do not cut or separate Copy A of the forms. Form 1098, for example, has 3 Form 1098 records for one sheet of paper. For Copy B, you can cut these individual records and distribute to the payee's. But for Copy A, don't cut the form at all. Leave it whole.
4. Do not staple, tear, tape or fold any forms. Prepare Copy A for each 1099 software and their corresponding 1096. Send the Copy A forms along with the 1096 to the IRS in a flat mailing. Staples, tape or anything else will interfere with the IRS scanners.
5. Do not submit any copy to the IRS except Copy A. Do not submit Copy B or C to the IRS.
6. Do not use prior year forms unless you are reporting prior year data. If you are filing for tax year 2011, don't find a 2010 tax year form and scratch out "2010" and write 2011 at the top and mail even if there were no changes in the forms from one year to another.
7. Do not use dollar signs ($), ampersands (&), asterisks (*), commas, or other special characters in the money amount boxes. Don't write 0 or "zero" or "none" in a money amount box when no entry is required.
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